Marina Coast Water District - April 22, 1998, Board of Directors minutes
MARINA COAST WATER DISTRICT
District Offices Regular Meeting
11 Reservation Road April 22, 1998
Marina, California 7:00 P. M.
DRAFT MINUTES
1. CALL TO ORDER:
President Randle called the meeting to order at 7:08 P. M. on April 22, 1998.
2. ROLL CALL:
BOARD MEMBERS PRESENT:
Emmette Randle, Jr., President
Gary Wilmot
Tom Moore
BOARD MEMBERS ABSENT:
Ben Smith
STAFF MEMBERS PRESENT:
Leo Laska, General Manager
Jim Dowless, Operations & Maintenance Superintendent
Connie Chavoya, ASO for Personnel & Administration
Rich Youngblood, Water Conservation/Special Projects Coordinator
Evelina Adlawan, Technical Services Manager
Lloyd W. Lowrey, Jr., Legal Counsel
Dave Foote, District Engineer
Katherine Oven, Consulting Engineer
AUDIENCE:
David Butler
Martin Feeney
Justina Walsh
3. QUESTIONS/COMMENTS FROM THE PUBLIC ON ANY ITEM NOT ON THE AGENDA:
None.
4. APPROVAL OF CONSENT AGENDA:
Director Moore requested that Item E, Approve Vehicle Replace Policy, be
pulled from the Consent Agenda.
On motion by Director Wilmot, seconded by Director Moore; the Board approve
Items A, B, C and D of the Consent Agenda (minutes of March 25, 1998,
expenditures totaling $244,560.56, 1996/1997 audit report and adoption of
revised Ordinance No. 34).
Director Moore - Yes President Randle- Yes
Director Smith - Absent Director Wilmot - Yes
Motion carried unanimously.
4-E. APPROVE VEHICLE REPLACEMENT POLICY:
Following discussion, Director Moore requested that staff look at a policy
using seven years or 90,000 miles. When the information is obtained
the policy will go back to the Operations and Maintenance Committee
before coming back to the full Board.
5. RECEIVE QUARTERLY FINANCIAL REPORT:
Mr. Butler reviewed the third quarter financial report and responded to
the Director’s questions.
6. DECLARE VACANCY ON BOARD & AUTHORIZE POSTING FOR APPLICATIONS TO
FILL VACANT SEAT:
On motion by Director Moore, seconded by Director Wilmot; a vacancy be
declared on the Board and authorize the posting, with the vacancy being
filled at the May 27, 1998 Board meeting. Motion carried unanimously
(3 ayes - 1 absent/Smith - 1 vacant seat).
7. DISCUSS TEMPORARY WATER SERVICES ON LAKE COURT:
Mr. Dave Foote reviewed the past history of the water services on Lake
Court with the Board. It was his recommendation, with Board concurrence,
that Staff continue to work with the City of Marina in finding a solution
to the problem.
8. DECLARE SURPLUS RECLAMATION MATERIALS AND AUTHORIZE BID PROCESS:
On motion by Director Wilmot, seconded by Director Moore; the Board declare
the reclamation plant components surplus, subject to receipt of acceptable
bids and approval by the Board.
Director Smith - Absent Director Moore - Yes
President Randle- Yes Director Wilmot - Yes
Motion carried unanimously.
Director Moore requested that Staff provide the Board with the cost to
"mothball" the reclamation components.
9. ADOPT ORDINANCE NO. 33 FOR INDIVIDUAL METERING OF MULTIPLE UNITS:
Following discussion of the proposed ordinance, Director Wilmot requested
that Mr. Lowrey check on what the rules and regulations for the Transient
Occupancy Tax are within the City. Director Moore requested that staff
give their opinion on how the ordinance will be enforced. Ordinance will
be brought back to the Board at the May 27, 1998 meeting.
10. EXTEND FUGRO CONTRACT FOR WATER QUALITY TESTING/DESAL:
On motion by Director Wilmot, seconded by President Randle; the Board
approve the Fugro monitoring contract at a total estimated cost of
$37,380.00.
President Randle- Yes Director Smith - Absent
Director Wilmot - Yes Director Moore - Yes
Motion carried unanimously.
11. AUTHORIZE CONTRACT FOR KINETIC LABS/DESAL:
On motion by Director Moore, seconded by Director Wilmot; the Board
authorize and approve the contract with Kinetic Laboratories at a total
cost of $36,200.00.
President Randle- Yes Director Wilmot - Yes
Director Smith - Absent Director Moore - Yes
Motion carried unanimously.
12. BACKUP WATER SOURCE FOR DESALT PLANT:
On motion by Director Wilmot, seconded by Director Moore; the Board
approve preliminary engineering and issuance of RFP’s for drilling a
backup water supply source for the desalt plant at a cost not to exceed
$10,000.00.
Director Moore - Yes Director Smith - Absent
Director Wilmot - Yes President Randle- Yes
Motion carried unanimously.
13. APPROVAL TO AWARD JANITORIAL CONTRACT:
On motion by Director Moore, seconded by Director Wilmot; the Board
approve the selection of Proserve for a one year contract to provide
janitorial services to the District at a cost of $548.00 per month.
President Randle- Yes Director Moore - Yes
Director Smith - Absent Director Wilmot - Yes
Motion carried unanimously.
14. MANAGER’S REPORT:
Mr. Laska briefed the Board on the proposed changes for committee meetings.
The following schedule was agreed upon:
Joint City/District - will remain first Wednesday of each month
Operations & Maintenance - 2nd Wednesday of each month at 8:00 A.M.
Fort Ord Committee - 2nd Thursday of each month at 8:00 A.M.
Budget & Personnel - 2nd Thursday of each month at 9:00 A.M.
15. STAFF REPORTS:
15-A GOALS & OBJECTIVES UPDATE:
Mr. Laska briefed the Board on the progress of the Goals and
Objectives established by the Board in March 1998. An update is
to be made at each monthly Board meeting.
The Board was also informed that Mr. John Miller, currently chief
engineer for CSUMB, has been selected to fill the District
engineering position.
16. COMMITTEE REPORTS:
A. WATER CONSERVATION COMMISSION:
No report made.
B. OPERATIONS & MAINTENANCE COMMITTEE:
Minutes from the March 5, 1998 meeting were included in the packet.
C. BUDGET & PERSONNEL COMMITTEE:
Minutes from the March 4, 1998 meeting were included in the packet.
D. JOINT/CITY DISTRICT COMMITTEE:
Minutes from the meeting of March 4, 1998 were included in the
Board packet.
E. COMMUNITY RELATIONS COMMITTEE:
No report made.
F. FORT ORD COMMITTEE:
Minutes from the meeting of March 12, 1998 were included in
the Board packet.
G. MRWPCA:
No report made.
H. LAFCO:
No report made.
17. BOARD COMMENTS:
Director Moore stated that he would probably not be available for the
June or July Board meetings. The July meeting was rescheduled for
July 29, 1998.
Director Wilmot: "First let me make a comment on the reclaimed.
I think the citizens in Marina Coast Water District paid for 300 acre
feet per year directly from the plant. Is that correct? That’s part of
our annexation fee, that we get 300 acre feet directly from the plant any
time we want it. So the citizens of Marina have paid for that 300 acre
feet in order not to incur costs at the reservoir. I want to make sure
that as we go forward with our projects, and I think somewhere along the
line we have to keep in mind that people have already paid to get this
water directly, without the cost of the reservoir. And that 300 hundred
acre feet comes back to the District at the rate that we basically paid
for it without the cost of the reservoir.
The other comment is I would like to get together with the other Directors
and set the date for the special meeting to deal with the other vacancy
that we have. Because as you can see right now if we don’t get that
position filled, and filled quickly, there’s going to be a crisis where
we don’t have a Board.
Discussion followed. A special meeting was set for Thursday, April 30th
at 7:30 P. M. to discuss the matter.
Break taken from 9:42 P. M. To 9:49 P. M.
18. CLOSED SESSION: PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
Pursuant to Government Code Section 54957.6 the Board adjourned to closed
session at 9:49 P. M. to discuss labor negotiations. The Board returned
to open session at 10:13 P. M. with no action taken. Direction was
provided to the negotiator/General Manager, Mr. Laska.
19. ADJOURNMENT:
Meeting was adjourned at 10:13 P. M.