Marina Coast Water District - 27 May, 1998, Board of Directors minutes
MARINA COAST WATER DISTRICT
District Offices Regular Meeting
11 Reservation Road May 27, 1998
Marina, California 7:00 P. M.
MINUTES
1. CALL TO ORDER:
President Randle called the meeting to order at 7:25 P. M. on May 27, 1998.
2. ROLL CALL:
BOARD MEMBERS PRESENT:
Emmette Randle, Jr., President
Tom Moore
Ben Smith
BOARD MEMBERS ABSENT:
Gary Wilmot
STAFF MEMBERS PRESENT:
Leo Laska, General Manager
Barbara Mulholland, Administrative Services Officer for Finance
Connie Chavoya, Administrative Services Officer for Personnel &
Administration
Rich Youngblood, Water Conservation/Special Projects Coordinator
Dave Foote, District Engineer
Lloyd Lowrey, Legal Counsel
AUDIENCE:
David Brown
Loyde Yates
Marion Bryson
Martin Feeney
Carlos Pina, MPUSD
3. QUESTIONS/COMMENTS FROM THE PUBLIC ON ANY ITEM NOT ON THE
AGENDA:
None.
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Regular Meeting
May 27, 1998
On motion by Director Moore, seconded by President Randle; the Board hear
agenda item #5A before considering agenda item #4. Motion carried
unanimously.
5A. MAKE APPOINTMENT TO FILL VACANT SEAT ON BOARD AND APPROVE
RESOLUTION DECLARING ELECTION ON NOVEMBER 3, 1998:
Mr. Laska informed the Board that three individuals (David Brown, Loyde
Yates and Marion Bryson) had applied for the vacant seat. Mr. Lowrey briefed
the Board on the process for making the appointment. Each candidate
addressed the Board and responded to questions.
On motion by Director Moore, seconded by Director Smith; the Board appoint
Mr. Marion Bryson to fill the seat vacated by Mr. Ken Nishi. Motion carried
unanimously (4 ayes - 1 absent/Wilmot).
Mr. Bryson was given the Oath of Office by Mr. Laska.
On motion by Director Moore, seconded by President Randle; the Board adopt
Resolution No. 98-4 (declaring November 3, 1998 election). Motion carried unanimously (4 ayes - 1 absent/Wilmot).
4. APPROVAL OF CONSENT AGENDA:
Director Moore requested that items C & D (Approve Vehicle Replacement Policy and Appeal of Connection Charges for Marina Del Mar School) be pulled from the Consent Agenda.
On motion by Director Moore, seconded by Director Bryson; the Board approve
items A and B of the Consent Agenda (minutes of April 22nd and April 30th
meetings and expenditures totaling $385,361.32).
Director Moore - Yes President Randle - Yes
Director Smith - Yes Director Wilmot - Absent
Director Bryson - Yes
Motion carried unanimously.
4-C APPROVE VEHICLE REPLACEMENT POLICY:
On motion by Director Moore, seconded by Director Bryson; the Board adopt
Resolution No. 98-3 (vehicle replacement policy) which states: 1) District
vehicles will not be replaced until they are at least five years old or have
at least 75,000 miles; 2) exceptions to the policy shall be evaluated on a
case by case basis and that vehicles under consideration for replacement
shall be reported to the O & M Committee.
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Regular Meeting
May 27, 1998
4-C APPROVE VEHICLE REPLACEMENT POLICY: (Continued)
Director Moore - Yes President Randle - Yes
Director Smith - Yes Director Wilmot - Absent
Director Bryson - Yes
Motion carried unanimously.
4-D APPEAL OF CONNECTION CHARGES FOR MARINA DEL MAR SCHOOL:
Director Smith abstained from discussion due to a conflict of interest.
Further discussion was postponed until later in the meeting to allow legal
counsel to research some issues.
5. APPROVE RESOLUTION OF APPRECIATION FOR KEN NISHI:
On motion by Director Moore, seconded by President Randle; the Board adopt
Resolution No. 98-2 (resolution of appreciation for Ken Nishi). Motion
carried (3 ayes - 1 no/Smith - 1 Absent/Wilmot).
6. FILL VACANT COMMITTEE SEATS:
A. FILL VACANT POSITION ON BUDGET & PERSONNEL COMMITTEE:
B. FILL VACANT POSITION ON WATER CONSERVATION COMMISSION:
C. FILL VACANT POSITION ON MRWPCA BOARD:
President Randle made the following recommendations:
Budget & Personnel Committee - Tom Moore & Marion Bryson
Water Conservation Commission - Tom Moore
Marion Bryson, Alternate
Public Relations - Ben Smith
On motion by Director Moore, seconded by Director Smith; Directors Moore and
Bryson be appointed to serve on the Budget and Personnel Committee. Motion
carried unanimously (4 ayes - 1 absent/Wilmot).
On motion by Director Moore, seconded by Director Bryson; Director Moore be
appointed to serve on the Water Conservation Commission with Director Bryson
serving as the alternate. Motion carried unanimously (4 ayes -
1 absent/Wilmot).
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Regular Meeting
May 27, 1998
6. FILL VACANT SEATS: (Continued)
On motion by Director Smith, seconded by Director Moore; the Board reconsider
the appointment to the Water Conservation Commission. Motion carried (3
ayes - 1 absent/Wilmot - 1 abstention/Bryson).
On motion by Director Bryson, seconded by Director Moore; Director Smith be
appointed to the Water Conservation Commission with Director Bryson serving
as the alternate. Motion carried unanimously (4 ayes - 1 absent/Wilmot).
President Randle recommended Director Moore serve on the Monterey Regional
Water Pollution Control Board with Director Wilmot serving as the alternate.
On motion by Director Bryson, seconded by President Randle; Director Moore
be appointed to represent the District on the Monterey Regional Water
Pollution Control Board with Director Wilmot serving as the alternate.
Director Moore - Abstain President Randle - Yes
Director Bryson - Yes Director Wilmot - Absent
Director Smith - No
Motion failed.
Issue tabled until the next regularly scheduled Board meeting.
4-D APPEAL OF CONNECTION CHARGES FOR MARINA DEL MAR SCHOOL:
(Continued)
Legal counsel informed the Board of the provisions of District ordinances
that applies to capacity charges and the requirement that the General Manager negotiate with the school district. Mr. Laska stated that the negotiated credit amount was $400.00
On motion by Director Moore, seconded by President Randle; the Board adopt
Resolution No. 98-5, the appeal of connection charges in the negotiated
amount of $400.00.
Director Smith - Abstain Director Bryson - Yes
Director Moore - Yes Director Wilmot - Absent
President Randle- Yes
Motion carried.
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Regular Meeting
May 27, 1998
7. APPROVE CONTRACT WITH MARTIN FEENEY FOR INITIAL ENGINEERING ON A BACKUP WATER SUPPLY FOR THE RO FACILITY:
On motion by President Randle, seconded by Director Bryson; the Board adopt
Resolution No. 98-6, approving the contract with Martin Feeney for backup
desalt well investigation/design/specifications.
Director Smith - No Director Bryson - Yes
President Randle - Yes Director Moore - Yes
Director Wilmot - Absent
Motion carried.
8. DECIDE BUDGET APPROVAL PROCESS FOR 1998/1999 BUDGET:
On motion by Director Moore, seconded by Director Bryson; the Board schedule
a special budget workshop for Wednesday, June 10, 1998 from 6:00 P. M. to
9:00 P. M. Motion carried unanimously. (4 ayes - 1 absent/Wilmot).
On motion by President Randle, seconded by Director Moore; the Board place
the fiscal year 1998/1999 budget on the June 24, 1998 agenda for Board action. Motion carried unanimously. (4 ayes - 1 absent/Wilmot).
Director Moore requested that the backup calculations for budgeted items be
on file and available for review if necessary.
Director Smith moved that the meeting be adjourned. Motion died for lack
of a second.
9. ADOPT ORDINANCE NO. 33 FOR INDIVIDUAL METERING OF MULTIPLE UNITS:
On motion by Director Moore, seconded by Director Bryson; the Board adopt
Ordinance No. 33 (amending Ordinance No. 25 prohibiting water waste and
establishing mandatory water conservation regulations).
President Randle - Yes Director Smith - Yes
Director Wilmot - Absent Director Bryson - Yes
Director Moore - Yes
Motion carried unanimously.
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Regular Meeting
May 27, 1998
10. APPROVE CONTRACT TO UPGRADE SCT SOFTWARE FOR YEAR TWO THOUSAND:
On motion by Director Bryson, seconded by Director Moore; the Board adopt
Resolution No. 98-7, approving contracting with SCT to upgrade the District's current software at a cost not to exceed $40,000.00.
Director Bryson - Yes Director Wilmot -Absent
President Randle - Yes Director Smith -Yes
Director Moore - Yes
Motion carried unanimously.
11. RECEIVE UPDATE ON URBAN REUSE PROJECT:
Information was provided in the packet for the Board's information.
12. MANAGER'S REPORT:
Nothing further to report.
13. STAFF REPORTS:
None.
14. COMMITTEE REPORTS:
A. WATER CONSERVATION COMMISSION:
Minutes of May 20, 1998 meeting were included in the Board packet.
B. OPERATIONS & MAINTENANCE COMMITTEE:
Minutes of the April 2, 1998 and May 13, 1998 meetings were included in the
Board packet.
C. BUDGET & PERSONNEL COMMITTEE:
Minutes of the April 1, 1998 and May 14, 1998 meetings were included in the
Board packet.
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Regular Meeting
May 27, 1998
14. COMMITTEE REPORTS: (Continued)
D. JOINT CITY/DISTRICT COMMITTEE:
Minutes of the April 1, 1998 and May 6, 1998 were included in the Board
packet.
E. COMMUNITY RELATIONS COMMITTEE:
No meeting held.
F. FORT ORD COMMITTEE:
Minutes of the May 14, 1998 meeting were included in the Board packet.
G. MRWPCA:
No report.
H. LAFCO:
No report.
15. BOARD COMMENTS:
None.
16. CLOSED SESSION: PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
Pursuant to Government Code Section 54957.6 the Board adjourned to closed
session to discuss labor negotiations. The Board returned to open session at ll:00 P. M. with no action taken. Direction was provided to the negotiation/General manager, Mr. Laska.
17. CLOSED SESSION: PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a):
Closed session not required. No discussion held.
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Regular Meeting
May 27, 1998
18. CLOSED SESSION: PURSUANT TO GOVERNMENT CODE SECTION 54957:
18A. CLOSED SESSION: PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
Pursuant to Government Codes Section 54957 and 54957.6 the Board returned to
closed session at 11:00 P. M. To evaluate the General Manager's performance
and for negotiation purposes. The Board returned to open session at
11:55 P. M. with direction given but no action taken.
19. CONSIDERATION OF GENERAL MANAGER'S EMPLOYMENT CONTRACT:
On motion by Director Bryson, seconded by Director Moore; the Board authorize
and approve amending the General Manager's contract, effective June 3, 1998,
to include a vehicle allowance in the amount of $500.00 per month
Director Bryson - Yes Director Smith - Yes
Director Moore - Yes President Randle- Yes
Director Wilmot - Absent
Motion carried unanimously.
20. ADJOURNMENT:
Meeting was adjourned at 12:28 A. M.
APPROVED:
Emmette Randle, Jr., President
ATTEST:
Leo M. Laska, General Manager